Our Lady of the Greenwood
Queen of the Holy Rosary
Our Lady of the Greenwood
Queen of the Holy Rosary
Effective: August 31, 2020
Purpose
We, Our Lady of the Greenwood of the Archdiocese of Indianapolis, have created this Policy because we respect your privacy which is especially important to us. This policy was developed for you to understand what data we collect and how it is collected, used, and managed on our website. The essence of this Policy covers our treatment of information that is gathered by this website, including personally identifiable information. This Policy does not apply to information collected by any third-party websites or services.
Third Party Disclosure
Personally identifiable information on individual users will not be sold or otherwise transferred to unaffiliated third parties without the approval of the user at the time of collection.
We may disclose your personally identifiable information in special cases when we have reason to believe that disclosing this information is necessary to identify, contact or bring legal action against someone who may be causing injury to or interference with (either intentionally or unintentionally) Our Lady of the Greenwood rights or property, other Archdiocesan users, or anyone else that could be harmed by such activities. Our Lady of the Greenwood may disclose user information when we believe in good faith that the law requires it.
Information We Collect and Why We Collect It
Information You Provide Us
We collect your personally identifiable information when you fill out one of our forms, when you express an interest in obtaining information about us or our services, when you participate in any activities on our website or otherwise contacting us.
You control the amount and type of information you provide to us when using our website. The personally identifiable information that we collect depends on the context of your interaction with us within our website, the choices you make and the services and features you use.
You may decide to submit or send us personally identifiable information by the methods listed below:
- Email Information
- Contact Form Information – If you decide to fill out and submit information on any of our online forms, we may ask specific information based on the type of form you fill in and submit to us; for example a registration form.
- Payment Information. If you choose to contribute a donation to Our Lady of the Greenwood, we collect payment information through our third-party payment processor. All payment information is securely stored by our third-party payment processor and we do not have access to your sensitive information, such as credit card number or bank information.
- Respond to a survey – which may consist of general information or comments on a specific topic.
- Submission of File Uploads of personally identifiable information transmitted through secure channels from our website to our server. Information uploaded may be a form (converted to a PDF document) you fill out offline, any other type of PDF document, photograph and/or other media image files, etc.
Automatically Collected Information
Use of Cookies
Users also should be aware that non‐personally identifiable information and data may be automatically collected through the standard operation of the Our Lady of the Greenwood Internet servers or using “cookies.” Cookies are small text files a website can use to recognize repeat users, facilitate the user’s ongoing access to and use of the site and allow us to track usage behavior and compile aggregate data that will allow content improvements. Cookies are not programs that come onto a user’s system and damage files. Generally, cookies work by assigning a unique number to the user that has no meaning outside the assigning site. Users should be aware that we cannot or do not control the use of cookies or the resulting information by third parties hosting data for Our Lady of the Greenwood. If a user does not want information collected through the use of cookies, there is a simple procedure in most browsers that allows the user to deny or accept the cookie feature; however, users should note that cookies may be necessary to provide the user with certain features available on our website.
IP Addresses
IP addresses are used by your computer every time you are connected to the Internet. Your IP address is a number that is used by computers on the network to identify your computer. IP addresses are automatically collected by our web server as part of demographic and profile data known as “traffic data” so that data (such as the web pages you request) can be sent to you.
Usage Information and Geolocational Data
We collect usage information. We may collect information about the browser you are using. We might look at what site you came from or what site you visit when you leave our website. Our website also gathers information through our server logs which may include the date and time of visits, the pages views, time spent at our site and clickstream data.
If you are using a mobile app, we may collect location information, including precise location, if you have enabled location services in your device settings. We may also collect device identifiers.
Analytical Information
We may directly collect analytical data or use third-party analytic tools to help us perform/collect statistical analyses of user behavior and characteristics to assist us in measuring interest in and use of the various areas of our website and to inform ministries of such information. These tools collect information sent by your browser, mobile or other devices. We collect and use this analytical information in aggregate form such that it cannot reasonably be manipulated to any individual user.
Security Logs
The IP address of visitors, user ID of logged in users, and username of login attempts are conditionally logged to check for malicious activity and to protect the website from specific kinds of attacks. Examples of conditions when logging occurs include login attempts, log out requests, requests for suspicious URLs, changes to site content, and password updates. This information is retained for 30 days.
How Do We Use the Information That You Provide to Us?
We use personally identifiable information collected from you for purposes of managing our parish activities, for providing services you have requested and to allow you to interact with us and within our website.
We also use your personally identifiable information to:
- Respond to your requests, inquiries, comments, or concerns and send you administrative communications.
- Notify you about changes or updates to our services and/or ministries, including those belonging to related third parties.
- Conduct research and measurement activities.
Sending Us An Email
If you choose to correspond with us through email, we may retain the content of your email messages together with your email address and our responses. We provide the same protections for these electronic communications that we employ in the maintenance of information received online, mail and telephone. This also applies when you register for our website, sign up through any of our forms using your email address. We may forward your email to other employees who are better able to answer your questions. We may also use your email to contact you in the future about our programs and/or ministries that may be of interest.
Email Policy
We are committed to keeping your email address confidential. We do not sell, rent, or lease our subscription lists to third parties, and we will not provide your personally identifiable information to any third-party individual, government agency, or company at any time unless strictly compelled to do so by law.
We will use your email address solely to provide timely information about Our Lady of the Greenwood.
We will maintain the information you send via email in accordance with applicable federal law.
Choice/Opt-Out or Change Your Contact Information
Our site provides users the opportunity to “opt-out” of receiving communications from us and any of our ministries through a special online form. You may choose to receive only specific communications or none.
You may also update your contact information previously provided to us through another online form. You cannot remove yourself from our database, but you can prevent unwanted communication
Who We Share Your Data With?
We may share your information with service providers to perform functions and process user data in helping to provide our services, consistent with this Privacy Policy.
Our Lady of the Greenwood discloses all the categories of third-party services that it may use to collect, or process users as follows:
Our hosting service conducts most data processing activities required to provide you with our services. However, we do engage third-party service providers to assist with supporting our services, such as cloud storage providers, email service providers, database, etc.
Where a third-party processes user data on our behalf (e.g., a hosting service provider), it is subject to security and confidentiality obligations consistent with the Privacy Policy and applicable law. Where a third-party processes user data on its own behalf, its processing is subject to its own Privacy Policy and applicable law.
Additionally, our website may contain links to other third parties. Please understand that those websites have their own policies, and we do not accept any responsibility or liability for your use of those websites or any products or services available there.
Displaying Embedded Content from Other Websites
Articles on our website may include embedded content hosted on external platforms directly from the pages of Our Lady of the Greenwood’s website and interact with them, for example our calendar of events, videos, other articles, etc. Embedded content from other websites behaves in the exact same way as if the visitor has visited the other website.
These websites may collect data about you, use cookies, embed additional third-party tracking, and monitor your interaction with that embedded content, including tracking your interaction with the embedded content if you have an account and are logged into that website.
Handling Payments and Donations
Unless otherwise specified, Our Lady of the Greenwood processes any payments by credit card, bank transfer or other means via external payment service providers. In general, and unless where otherwise stated, users are requested to provide their payment details and personally identifiable information directly to such payment service providers. Our Lady of the Greenwood is not involved in the collection and processing of such information: instead, it will receive a report from the relevant payment service provider as to who gave for the day/month and whether payment has been successfully completed.
External Links Disclaimer
Use of External Links
We may contain external links on our website that point to documents and sites which are not located within the olgreenwood.org Internet domain and, therefore, are not managed or controlled by us. These links are included because they may contain relevant information of interest to our readers. We take no responsibility for, and exercise no control over, the organizations, views, or accuracy of the information contained on other servers.
Link Request
Creating a text link from your website to our website does not require permission. If you have a link you would like us to consider adding to our website, please contact us as indicated in the “Our Contact Information” section below with the subject “Link Request”.
Intellectual Property
All copyrights, trademarks, patents, and other intellectual property rights in and on our website and all content, images, graphics, logos, audio, videos, and software located on our website remain the sole property of Our Lady of the Greenwood or its licensors. This means that you cannot use the content without our permission.
Here is what permission we do give you to use the Content. You may only use the Content online for purposes of visiting and using our website, and only for your personal, non-commercial use. This means that you may not download any of our Content, give copies to your friends, display the Content publicly, or charge anything for it. Also, you may not use the Content to construct any kind of database or your own website.
Minors
Children and Privacy
Protecting the privacy of young children is especially important to us. For that reason, we do not knowingly collect or solicit personally identifiable information from anyone under the age of 13. If we learn that we have collected personally identifiable information from a child under age 13, we will delete the information we have stored as quickly as possible. If you believe that we might have any information from or about a child under 13, please contact us as indicated in the “Our Contact Information” section below. We may ask children for consent from their parents or guardians before we process/store any personally identifiable information or provide a service to them.
Retention of Your Personally Identifiable Information
How long we keep the personally identifiable information we collect depends on the type of information, the purpose for which it is used, how sensitive it is, and similar factors. In general, we will retain your personally identifiable information for the length of time reasonably needed to fulfill the purposes outlined in this privacy policy (including for as long as needed to provide you with the services), unless a longer retention period is required or permitted by law. We will also retain and use your information for as long as necessary to resolve disputes and/or enforce our rights and agreements.
Data Security and Integrity
We treat the security for all information submitted or provided by you to Our Lady of the Greenwood seriously and is of importance to us. We will take reasonable steps to protect or secure any personally identifiable data. We have implemented technical and organizational security measures that are designed to help protect your information from unauthorized access, disclosure, use and modification. We use the strongest available browser encryption for transmitting data and store all our data on servers in secure facilities. We limit access to your personally identifiable information to only those employees, agents, and business partners who need access to it to deliver requested products or services. All employees, agents, and business partners are subject to strict confidentiality and nondisclosure obligations.
Please be aware, though, that despite our best efforts, no security measures are perfect or impenetrable. We cannot ensure, and do not warrant or guarantee, that the information you transmit to us will remain secure, nor do we guarantee that this information will not be accessed, disclosed, altered, destroyed or used in an unauthorized manner.
If we learn of a security breach, we may attempt to notify you electronically so that you can take appropriate protective steps. We may also post a notice on our site if a security breach occurs. Depending on where you live, you may have a legal right to receive a notice of a security breach in writing. If you have any questions about the security of your personally identifiable information, please contact us as indicated in the ‘Our Contact Information’ section below.
Questions About Our Policy
If you have any questions about this privacy statement, the practices of this website, or your dealings with this website, you can contact us as indicated in the “Our Contact Information” section below.
Policy Changes
The foregoing policies are effective as of August 31, 2020. Our Lady of the Greenwood reserves the right to amend this privacy policy at any time by notifying users of the existence of a new privacy statement. This statement and the policies outlined herein are not intended to and do not create any contractual or other legal rights in or on behalf of any party. However, please be assured that if the privacy policy changes in the future, we will not use the personally identifiable information you have submitted to us under this privacy policy in a manner that is materially inconsistent with this privacy policy, without your prior consent.
We are committed to conducting our organization’s business in accordance with these principles to ensure that the confidentiality of personally identifiable information is protected and maintained.
Our Contact Information
If you have any questions regarding this policy or your dealing with our website, please contact us here https://olgreenwood.org/contact-us/ .
Acceptable Use
By using this website, you signify your assent to the Our Lady of the Greenwood Privacy Policy. If you do not agree to this policy, please do not use our website. Your continued use of Our Lady of the Greenwood’s website following the posting of changes to these terms will mean you accept those changes.
You must not use our website to send unsolicited commercial communications. You must not use the content on our website for any marketing related purpose without our express written consent.
